The information requested is for day to day and strategic administration of the school and any un‐foreseen emergency situations. The school has comprehensive and full procedures to ensure that the data is kept securely and only shared with appropriate people or organisations. The categories of pupil information that we collect, hold and share include: Personal information (such as name, unique pupil number and address), Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility), Attendance infor‐ mation (such as sessions attended, number of absences and absence reasons)
Why we collect and use this information
We use the pupil data:
The lawful basis on which we use this information
We collect and use pupil information under Article 6 and 9 of the GDPR‐from 25 May 2018
Collecting pupil information
Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will in‐ form you whether you are required to provide certain pupil information to us or if you have a choice in this.
Storing pupil data
We hold pupil data till they leave plus 1 year, longer in special cases.
Who we share pupil information with
We routinely share pupil information with:
Why we share pupil information
We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.
We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data shar‐ ing underpins school funding and educational attainment policy and monitoring. We are required to share information about our pupils with the (DfE) under regulation 5 of The Education (Information About Individual Pupils) (England) Regulations 2013 and section 507B of the Education Act 1996. Data is also used for national research purposes) please see https://www.gov.uk/education/data‐ collection‐and‐censuses‐for‐schools.
Pupils aged 13+ and 16+
The Local authority provides services as follows:
A parent or guardian can request that only their child’s name, address and date of birth is passed to their local authority or provider of youth support services by informing us. This right is transferred to the child / pupil once he/she reaches the age 16.
Requesting access to your personal data
Under GDPR legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, please see below.
You also have the right to:
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/ Contact For all requests and questions regarding this notice, please contact: firstname.lastname@example.org
For all requests and questions regarding our policy and this notice, please contact:
The Data Protection Officer for The Rayleigh Schools Trust (The Sweyne Park School and The Glebe Primary School) is:
Essex County Council,
0333 032 2970